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Northwestern Elements

Northwestern Elements is web-based warehouse of information about scholarly products.

Overview of Manual Publication Entry

Click on one of the following titles to directly access that section.

Manual Entry Context

Manual Entry Context

You can add publications manually if they are not found in the online databases that are searched by Elements. Because the publication may already exist in Elements or because there maybe a record of the publication in an external database not currently searched by Elements, you will be asked to search Elements (and Elements will also do a search in an "external database") prior to manually entering the publication's information. 

Before manually entering publications, you must first impersonate the user you are working on. To watch a video demonstration of this process, click here.

Manually Add a Journal Article

Manually add a journal article:  

  1. Click on the Menu icon in the top left corner.
  2. Under "My Profile" locate the My Work list and click on Publications.
  3. Click on the circular "+" button to the right.
  4. In the pop-out window, click on the Journal article option from the list of item types.
  5. Verify the journal article is not already available in Elements by searching the title or DOI.
  6. Click on the Go to next step button at the bottom, or Skip under the search bar.
  7. Enter the journal article’s information into the required fields:
    • Relationship — with the journal article (author, editor, etc.)
    • Sub types — article, review, letter, etc. 
    • Title — of the article
    • Authors — For co-authors at Northwestern, pick the name from the drop-down list and select “Yes” for the Northwestern co-author. This will add the publication to the co-author's pending list for approval. For co-authors not at Northwestern, the authors need to be manually added by entering the last name and first initial.
    • Status — Should be Published or Published Online. NOTE: If the status is set to none or any other option, the record will not be picked up by FSM Faculty Profiles or other systems that use Elements data.
    • Other — additional fields are voluntary; add more information as desired.
  8. Click on Save at the bottom to complete the process, or click on Cancel to abort.
  9. To add to/revise the content of this manual record, use the edit button on the publication's record page. NOTE: The lock icon directly to the right of the edit button controls whether editing is locked or unlocked. 

Manually Add a Book

Users may want to search outside sources for books, such as NLM’s LocatorPlus, Google Books and Clinical Key. Additional sources of data for books can be found in the table at the bottom of this page. Google Books is a “manual entry” data source for Northwestern Elements. This means that Elements does not search Google Books directly, instead users can use the +add button in the “My Summary” section of their home page. Enter the book’s title or ISBN and Elements will search Google Books for metadata and offer this metadata as an option. Please note that Google Book data is not always complete or correct. 

NLM Locator Plus: 
https://locatorplus.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First 

Elsevier’s Clinical Key:
https://galter.northwestern.edu/search/results?engine=primo&searchterm=01NWU_ALMA61618431970002441 

Google Books: 
https://books.google.com/ 

Manually add a book: 

  1. Click on the Menu icon in the top left corner.
  2. Under "My Profile" locate the My Work list and click on Publications.
  3. Click on the circular "+" button to the right.
  4. In the pop-out window, click on the Book option from the list of item types.
  5. Verify the book is not already available in Elements by searching the title or DOI.
  6. Click on the Go to next step button at the bottom, or Skip under the search bar.
  7. Enter the book’s information into the required fields:
    • Relationship — with the book (author, editor, etc.)
    • Title — of the book
    • Authors — For co-authors at Northwestern, pick the name from the drop-down list and select “Yes” for the Northwestern co-author. This will add the publication to the co-author's pending list for approval. For co-authors not at Northwestern, the authors need to be manually added by entering the last name and first initial.
    • Status — Should be Published or Published Online. NOTE: If the status is set to none or any other option, the record will not be picked up by FSM Faculty Profiles or other systems that use Elements data. 
    • Other — additional fields are voluntary; add more information as desired.
  8. Click on Save at the bottom to complete the process, or click on Cancel to abort.
  9. To add to/revise the content of this manual record, use the edit button on the publication's record page. NOTE: The lock icon directly to the right of the edit button controls whether editing is locked or unlocked.