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Outdated: Northwestern Elements

Northwestern Elements is web-based warehouse of information about scholarly products.

Claim Author Identifiers

Instructions

When you go to the Automatic claiming page, you may see a list of data sources under the "Do these identify you?" section. Elements harvests these identifiers from data sources based on search settings already in the system and an algorithm that looks for identifiers associated with your harvested publications. Click on the Yes, No or Ignore button beside each identifier to tell Elements what it should do when it finds this identifier in a publication. If you are unsure whether an identifier is yours, click on the identifier's link to check the identifier's profile at its data source.
 

Button

Option

When to use

Yes

Auto claim publications

Causes new items associated with this identifier to be automatically claimed for you

Allows the system to show this identifier on your profile

Enables use of this identifier to automatically download and claim items

Auto suggest publications

Causes new items associated with this identifier to be placed in your pending list(s)

Allows the system to show this identifier on your profile

Enables use of this identifier to automatically download pending items

No or
Ignore

Auto reject publications

Causes automatic rejection of pending items where the only author or researcher that matches your name has this identifier

Allows this system in the future to automatically infer that other identifiers (such as email addresses) appearing on the same authors are also not yours

Ignore this ID

Choose this if you want Elements to take no action when it finds the identifier in a publication. You may still be offered the publication if it matches your name-based search settings.


NOTE: To access the 'Auto reject' and the 'Ignore' options, click on either No or Ignore. The difference between the two buttons is which option is offered as the default.

Pending Identifiers in Automatic Claiming

Once logged in to Elements and impersonating (For Super Users only) the desired user

  1. Click on Menu
  2. Once the Menu options appear, click on Automatic claiming
  3. Under “Do these identify you?” there may be a list of data sources
    a. Click on Yes if the identifier belongs to the impersonated faculty member [The default action is "Auto claim publications." If unsure about this, please consult the table above].
    b. Click on No beside each identifier that does not belong to the impersonated faculty member. If unsure whether an identifier is theirs, click on the identifier's link to check the profile at its data source [NOTE: not available for email addresses].
    c. Click on Ignore if the status of the identifier remains unknown but it should no longer appear in the list of potential data sources. 
  4. Email addresses can also be used to autoclaim publications. Elements will review the metadata in your claimed publications and suggest others. As with the publication identifiers, the user must select the desired action [Yes, No, or Ignore] to have the publications pushed into the correct folders.
  5. Claim applicable identifiers and reject the rest until there are none pending

Claiming Known Identifiers

If a known identifier is not listed in the “Do these identify you?” suggestions

  1. Click on the desired database under “Add external profiles”
  2. Enter the identifier into the blank field [NOTE: an ORCID identifier can only be manually added by entering the individual's ORCID username and password for system authentication]
  3. Click on Quick search at [data source]… If the identifier is recognized, Elements will retrieve a sample set of articles from the database.
  4. Click on They’re all mine [NOTE: if there are incorrect publications listed in the sample set there is an error with the database, which will need to be corrected at the source—please contact your Super User or Liaison Librarian for assistance].
  5. To finish claiming the identifier, choose between the Auto claim and Auto suggest options [if unsure, please consult the table above].
    a. To “Auto claim items” leave the drop down menu on its default option, and click on OK. The identifier will now appear in “External profiles.”
    b. To “Auto suggest items” click on the drop down menu and select this option, then click on OK. The identifier will now appear in “External profiles.”
  6. Email addresses can also be used to autoclaim publications. If a known email address is not listed in the “Do these identify you?” suggestions 
    a. Click on Add email address 
    b. Enter the email address into the blank field
    c. Choose between the Auto claim and Auto suggest options from the drop down menu [if unsure, please consult the table above].
    d. Click on OK to save the new settings

Manage and Delete Profiles

To manage a particular identifier 

  1. Click on the identifier’s box under “External profiles”
  2. Click on Manage
  3. Use the drop down menu to choose an option and change how the identifier is handled [if unsure, please consult the table above]
  4. Click on OK to save the new settings

To delete an identifier

  1. Click on the identifier’s box under “External profiles”
  2. Click on Remove Profile
  3. Use the drop down menu to choose an option and change how the identifier is handled [if unsure, please consult the table above]
  4. Click on OK to save the new settings

NOTE: Claimed publications that are associated with this ID need to be deleted separately, otherwise they will remain in the “Mine” tab.