Outdated: Northwestern Elements

Manual Entry of Publications

You can add publications manually if they are not found in the online databases that are searched by Elements. Because the publication may already exist in Elements or because there maybe a record of the publication in an external database not currently searched by Elements, you will be asked to search Elements (and Elements will also do a search in an "external database") prior to manually entering the publication's information. 

Before manually entering publications, you must first impersonate the user you are working on. 

Manually add a journal article:  

1. Click on + add in the “My Summary” section on your Elements homepage.
2. Click on Journal Article from the list of item type options.
3. Verify the Journal Article is not available in Elements by searching for the title or DOI.
   
4. Click on Go to next step at the bottom of the page, or skip under the search bar  
   
5. Enter the journal article’s information into the required fields

• Relationship: with the journal article (author, editor, etc.)
• Sub Types: article, review, letter, etc. 
• Title: of the article
• Authors: For co-authors at Northwestern, pick the name from the drop-down list and select “Yes” for the Northwestern co-author. For co-authors not at Northwestern – These authors need to be added manually by entering the last name and first initial.
• Status: Published or Published Online. IMPORTANT: If status is set to none or any other option, the record will not be picked up by FSM Faculty Profiles or other systems that use Elements data.
  
• Other fields are voluntary; add additional information as desired.

6. Click on Save at the bottom when finished with the article.  

7. To add or revise the content of this manual record, use the edit button on the publication record page.

Manually add a book: 

Users may want to search outside sources for books, such as NLM’s LocatorPlus, Google Books and Clinical Key. Additional sources of data for books can be found in the table at the bottom of this page. Google Books is a “manual entry” data source for Northwestern Elements. This means that Elements does not search Google Books directly, instead users can use the +add button in the “My Summary” section of their home page. Enter the book’s title or ISBN and Elements will search Google Books for metadata and offer this metadata as an option. Please note that Google Book data is not always complete or correct. 

NLM Locator Plus: 
https://locatorplus.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First 

Elsevier’s Clinical Key:
https://galter.northwestern.edu/search/results?engine=primo&searchterm=01NWU_ALMA61618431970002441 

Google Books: 
https://books.google.com/ 

1. Click on + add in the “My Summary” section on your Elements homepage.
   
2. Click on Book from the list of item type options. 
   
3. Verify the Journal Article is not available in Elements by searching for the title or ISBN.
4. If the book is not available in Elements click on Go to next step at the bottom of the page, or skip under the search bar
   
5. Enter the book’s information into the required fields

• Relationship: with the book (author, editor, etc.)
• Title: of the book
• Authors: For co-authors at Northwestern, pick the name from the drop-down list and select “Yes” for the Northwestern co-author. For co-authors not at Northwestern – These authors need to be added manually by entering the last name and first initial. NOTE: this is not a required field for books, but it is recommended.
  
• Status: Published or Published Online. IMPORTANT: If status is set to none or any other option, the record will not be picked up by FSM Faculty Profiles or other systems that use Elements data
  
• Other fields are voluntary; add additional information as desired.

10. Click on Save at the bottom when finished with the book.  

11. To add or revise the content of this manual record, use the edit button on the publication record page