My NCBI is the NIH's portal for managing data and collections from the various databases managed by the NIH and the National Center for Biotechnology Information (NCBI).
Principal investigators are required to use My NCBI's My Bibliography to manage their grant+publication associations.
You can enter My NCBI from the link on any page in any NCBI database such as PubMed or the NCBI home page. The link is always displayed in the upper right corner of the page.
If you don't have a My NCBI account, you can log in via your Northwestern login credentials, ORCiD account, Google, or many more options. Just click on the "More login options" if you want to log in through your Northwestern credentials.
Note: you can create a single NCBI account that you can keep, even if you change institutions. Your NCBI account will follow you no matter where you are located, since it is part of the NIH's NCBI platform which is free and open source. You simply have to change your email address and affiliations if you move.
Once you have signed in, you can access My NCBI settings and your NCBI home page "Dashboard" from a menu you access by clicking the person icon in the upper right corner.
If you have an eRA Commons (NIH) account, link your eRA Commons login to My NCBI.
Note: You do NOT have to have an eRA Commons account to create a My NCBI account, or to create a My Bibliography, but you do need to have an eRA Commons account to view any grant information within your My Bibliography.
Note: You can link other accounts to My NCBI, too. We recommend that you link your ORCiD account as well, so you can access your ORCiD profile when you create an NIH biosketch using SciENcv.
You can access My Bibliography from two places:
OR
If you don't have any publications in your My Bibliography yet, just click on any of the buttons on the right side of the page to add citations:
If you have publications that are not listed in PubMed (including book chapters, software, conference presentations, or articles in journals not indexed in PubMed):
To see grant information and link grants to your papers, you must be logged in to your My Bibliography via eRA Commons.
Funding information is visible next to each publication in your bibliography, color coded by compliance status.
Articles that were accepted for publication prior to April 7, 2008 are not covered by the NIH Public Access Policy. These citations will be marked as N/A for Not Applicable (this status is also automatically applied to citation types that are not journal articles, e.g., book chapters, patents, presentations)
Click the Add award or [x number] Awards link in any box to open the funding attribution wizard.
If you click on Edit Status, you have the option of indicating that a publication was not funded by NIH money and therefore not subject to the terms of the NIH Public Access Policy, click No and you are done with your compliance reporting for that manuscript
Otherwise, click Yes, and the wizard window will expand, allowing you to submit the manuscript to NIHMS, or indicate other arrangements or conditions
If you click on Add award or Add or delete award, the funding attribution wizard will show you Your Awards and Other Awards available for you to assign to manuscripts
Click checkboxes next to awards you wish to add to a manuscript.
You can also click checkboxes next to multiple citations and use the Assign Awards button (at the top of your bibliography in the blue rectangle) to associate multiple papers to a grant
If you want to search for grants to assign, use the Search/Add Other Awards tab in the Assign Awards box to search for grants by grant number or investigator name
My NCBI will add the publications to the bibliographies of any other Principal Investigators whose awards you assign to a manuscript (if they are not already listed there)
Click Save when you are done with the Awards wizard
You may wish to make your My Bibliography public, especially if you provide a link to it in your NIH biosketch.
To assign delegates to your My Bibliography
Sometimes, you might want someone else to help you manage your My Bibliography (research administrators, research assistants, etc.). You can name them as "delegates" to your My NCBI bibliography. They can add references and, if they have eRA Commons accounts, can manage grant attributions.
Note: Adding delegates will allow them to make additions to your bibliography and print out properly formatted bibliography reports, but they won't be able to make award-publication associations unless they sign in with their eRA Commons login.
The 2013 changes to non-competing progress reports require that investigators comply with the NIH Public Access Policy by assigning all publications to their proper grants on their progress reports. This is done through the electronic RPPR system.
Sometimes, though, you may need to create a PDF version of your My Bibliography to demonstrate compliance for publications on a previous RPPR.
To generate a PDF of your compliance from MyNCBI: