Prism

Click on one of the following titles to directly access that section.

• Introduction to Communities in Prism
• Roles with View or Edit Privileges
• Communities for Departments, Institutes, and Centers

What are Communities in Prism?

A Community is a group of people and/or records formed around a topic, source, or event. Communities can increase the visibility of your group's work and organize your records into one location. 

Who can create Communities in Prism?

Any Feinberg user can create a community. Once formed, the community can assign administrative rights to any user, which allows the user to edit the community metadata and membership, or to create and edit collections within the community.

What is an example of a Community in Prism?

Galter Health Sciences Library Collections is an example of an institutional-level collection that is owned and managed by Galter Health Sciences Library & Learning Center.

I need help and training!

The instructions in this guide explain how to upload items, add items, edit the visibility, or edit other information related to a Community. For more assistance using Prism contact us at prism@northwestern.edu. Owners of Communities are responsible for maintaining their communities in Prism. 

There are several system roles in the repository that impact who can view and edit a record. A record in Prism consists of metadata (such as the title, creators, etc.) and the associated files, unless the record is specified to be metadata-only. 

• Depositor: The person making the deposit can view and edit the record at any time, regardless of the record status as a draft or published, or the visibility of a published record as public or restricted. They can also upload new versions of the files to the original record.  
• System administrator: System administrators may view and edit the record, regardless of the record status as a draft or published, or of the visibility of a published record as public or restricted in any way, in order to properly administer the repository and preserve the contents of Prism for future use. While they can edit the record and upload new versions of files to the original record, the responsibility for this belongs to the depositor.  
• Community owners: Community owners have full administrative access to the entire community. If a record is submitted to their community, they will be able to view and edit that record, regardless of the record status as a draft or published, or of the visibility of the record as public or restricted in any way. While they can edit the record and upload new versions of files to the original record, the responsibility for this belongs to the depositor. 
• Community managers: Community managers can manage members, curate records and view restricted records. If a record is submitted to their community, they will be able to view and edit that record, regardless of the record status as a draft or published, or of the visibility of the record as public or restricted in any way. While they can edit the record and upload new versions of files to the original record, the responsibility for this belongs to the depositor.
• Community curators: Community curators can curate records and view restricted records. If a record is submitted to their community, they will be able to view and edit that record, regardless of the record status as a draft or published, or of the visibility of the record as public or restricted in any way. While they can edit the record and upload new versions of files to the original record, the responsibility for this belongs to the depositor.
• Community Readers: Community members are known as readers and can view a record that has been submitted and accepted into a community, regardless of the record status as draft or published or of the visibility the record as public or restricted in any way.
• Users with specific permissions: Once a record is published, the depositor can use the “Share” option to create a unique link that has “View”, “Preview”, and “Edit” privileges for whomever has the link. 

Departments, Institutes or Centers at Feinberg School of Medicine can request assistance in creating communities to showcase the activities of their members. These communities can serve as documentation of the ongoing intellectual life at Northwestern Feinberg School of Medicine.

These groups may decide to upload a variety of materials, such as:

• Events. Conferences, meetings, workshops etc. hosted by a department.
• Communications. Historic archive of newsletters, emails, or letters showcasing important events.
• Presentations. Conference presentations or departmental presentations from faculty, staff, and students.
• Educational Materials. Course materials or handouts, videos, presentations, etc. for various audiences.
• Research. Published scholarly works, white papers, or other research products by members of the department.
• Data. Research data, software, or other supplementary materials related to the research process. Please note that personally identifiable or sensitive information is not permitted in Prism.
• Other Items. Images, awards, website materials, etc.