When inviting users to join a community, keep in mind that the current limit is 100 members per community. Once the 100 member limit is reached, a community will need to delete select users to make room for additional members.
- Log in to Prism by clicking on the grey button in the top right corner of the home page. PLEASE NOTE that a NetID is needed to access Prism.
- Click on Communities at the top left of the page –OR— go to My dashboard and then select the Communities tab.
- Click on the desired Community from the options.
- Click on the Members tab.
- Click on Invitations on the left.
- Click on the green Invite members button on the right side of the page. NOTE only owners and managers can invite other users to join the community.
- Enter the email, full name, or username of the desired person. NOTE users must have their profile visibility set to Public in order to receive an invitation to a community.
- Select the appropriate role for the invitee. If in doubt, please consult the “Roles with View or Edit Privileges” table below.
|
Can Edit Record |
Can View Restricted Record |
Can View Public Record |
Depositor
|
Yes
|
Yes
|
Yes
|
System Administrator
|
Yes
|
Yes
|
Yes
|
Non-affiliated Viewer
|
No
|
No
|
Yes
|
If record is shared with Community by Depositor:
|
Community Owner
|
Yes
|
Yes
|
Yes
|
Community Manager
|
Yes
|
Yes
|
Yes
|
Community Curator
|
Yes
|
Yes
|
Yes
|
Community Reader
|
No
|
Yes
|
Yes
|
- Enter a message to the invitee, or leave the field blank.
- Click on the purple Invite button at the bottom, or click on Cancel to abandon the process. Multiple users can be invited at once, provided they share the same role. NOTE invitees have 30 days to accept the invitation before it automatically expires and becomes invalid.
- Sort through previously sent invitations by searching for a name, or use the provided filters. The Open and Closed toggle buttons differentiate between pending and resolved invitations respectively. NOTE pending invitations require the invitee to accept or decline the invite, while resolved invitations are complete and require no further action. The Role and Status dropdown menus facilitate queries for specific invitees.