Prism

Click on one of the following titles to directly access that section.

• Join a Community
• Leave a Community
• Accept/Decline a Community Invitation
• Submit a Record to a Community
• Check Status of Submitted Record

1. Log in to Prism by clicking on the grey button in the top right corner of the home page. PLEASE NOTE that a NetID is needed to access Prism. 
   
2. Click on Communities at the top left of the page –OR— go to My dashboard and then select the Communities tab.
   
3. Use the search bar to look for the desired community by inputting text, or scroll down and click on See all next to New communities to browse all communities. NOTE results will match records with the searched term(s) in any field. Stemming is applied, so e.g. “science” will also match “sciences,” and search results are ranked according to an algorithm that takes your query terms into account.
   
4. The Sort by dropdown menu facilitates queries by offering results organized by Best match, Newest, or Oldest.
   
5. Filter communities by type by checking the boxes next to the desired types on the left. To the right of each type is a number, which represents the total communities that fit that categorization. Consult the table below to determine the appropriate type(s).

   Community Type	Description/Definition
   Organization	A group or body with shared purpose or goals
   Event	A planned occasion with purpose or goals
   Topic	A subject or genre of study or discussion
   Project	A planned undertaking in pursuit of specific goals

   
   
6. Filter communities by visibility by checking the box next to Public or Restricted. NOTE only the restricted communities the user is already a member of will be displayed. To the right of each visibility option is a number, which represents the total communities that fit that categorization.
   
7. After locating the desired community, click on it.

8. Click on the Members tab, then identify the owner of the community by looking under role.
   

9. Once the owner has been identified, search their name in the NU Directory (at https://directory.northwestern.edu/) and copy their email address.

10. Send the owner an email requesting to be a member of the community. NOTE: A more efficient method for requesting community membership is currently under construction and will be coming soon.
    

1. Log in to Prism by clicking on the grey button in the top right corner of the home page. PLEASE NOTE that a NetID is needed to access Prism.
   
2. Click on Communities at the top left of the page –OR— go to My dashboard and then select the Communities tab.
   
3. Click on the desired Community from the options.
4. Click on the Members tab.
   
5. To leave the community, locate the row with your username and click on the red Leave… button on the right side. Confirm this action on the subsequent pop-out window. NOTE this action cannot be undone.
   

1. Log in to Prism by clicking on the grey button in the top right corner of the home page. PLEASE NOTE that a NetID is needed to access Prism.
   
2. Click on the dropdown menu to the right of your name, then select My dashboard.
   
3. Click on the Requests tab.
   
4. If necessary, sort through invitation requests by utilizing the different provided filters.
    
   • The Open and Closed toggle buttons differentiate between pending and resolved requests respectively. Pending requests require the user to accept or decline the request, while resolved requests are complete and require no further action. NOTE there is no way to reopen a closed request.
   • Use the search bar to search requests by inputting text. NOTE results will match records with the searched term(s) in any field. Stemming is applied, so e.g. “science” will also match “sciences,” and search results are ranked according to an algorithm that takes your query terms into account.
   • The Sort by dropdown menu facilitates queries by offering results organized by Best match, Newest, or Oldest. 
   • Filter requests by type by checking the boxes next to the desired types on the left. To the right of each type is a number, which represents the total requests that fit within that categorization. In this case, check the box next to New invitation, which will limit the list to only the user's community invitations. To reset this filter click on the white Clear button above the type options.
   • Filter requests by status by checking the desired boxes next to the status options on the left. To the right of each option is a number, which represents the total requests that fit within that categorization. To reset this filter click on the white Clear button above the status options.
      
5. After locating the desired request(s), click on the green Accept button to join the community, or the red Decline button to reject the invitation. To have a conversation with the sender of the invitation, click on the invitation itself; this will open a conversation thread between the sender and the invitee in order to address questions, concerns, etc. NOTE conversations occur solely within Prism and no notifications are sent via email or otherwise regarding new messages. 
   

To submit a record to a community, follow these instructions.

1. Log in to Prism by clicking on the grey button in the top right corner of the home page. PLEASE NOTE that a NetID is needed to access Prism.
   
2. Click on the + (plus sign) icon next to your name at the top, then select New upload from the dropdown menu
   
3. At the top of the page click on the purple Select a community button
   
4. Locate the desired community by either browsing the listed options, using the search bar to input text, or toggling the option in the top left corner of the window to My communities. Click on the grey Select button to the right of the community.
   
5. Now the community appears in a grey ribbon at the top of the upload page. Click on the purple Change button to select a different community, or click on the grey Remove button to eliminate it altogether.
   
6. After completing the upload’s metadata, click on the green Submit for review button on the right.
   
7. In the pop-out window check the first box to acknowledge and accept that the community’s owners, managers, and curators will have access to view and edit the upload’s metadata and files. Check the second box to acknowledge and accept that if the upload is accepted to the community, it will be immediately published. The submitter and the community’s owners, managers, and curators can edit and update the record under review both before and after it's published. NOTE: once published the record is owned by both the submitter and the community.
   
8. It is then optional to enter a message to the community curators in the empty field. To enlarge the field, click its bottom right corner and drag downward.
9. Click on the green Submit review button to complete the process, or click on Cancel to abandon the action. Curators of the community will receive the review request under the "Requests" tab, and can have a conversation with the submitter as well as preview the submitted record. NOTE: By publishing, you confirm that you have read and you agree to Prism's deposit agreement. Your deposit will create a record in Prism, which consists of metadata (information such as the title, creators, etc.) AND the associated files if any are uploaded with your deposit. If you are the copyright owner of the deposit, by accepting this license you do not give up the copyright to your work, and you do not give up the right to submit the work to publishers or other repositories. Northwestern University and Galter Library bear no responsibility for the contents of the deposit. If, at any time, you learn that your acceptance of this deposit agreement is inaccurate, you must contact prism@northwestern.edu immediately.
   

1. Log in to Prism by clicking on the grey button in the top right corner of the home page. PLEASE NOTE that a NetID is needed to access Prism.
   
2. Click on the dropdown menu to the right of your name, then select My dashboard.
   
3. Click on the Requests tab.
   
4. Sort through requests by using the provided filters. The Open and Closed toggle buttons differentiate between pending and resolved requests respectively. Pending requests require the user to accept or decline the request, while resolved requests are complete and require no further action. NOTE there is no way to reopen a closed request.
   
5. Use the search bar to search requests by inputting text. NOTE results will match records with the searched term(s) in any field. Stemming is applied, so e.g. “science” will also match “sciences,” and search results are ranked according to an algorithm that takes your query terms into account.
6. The Sort by dropdown menu facilitates queries by offering results organized by Best match, Newest, or Oldest. 
   
7. Filter requests by type by checking the boxes next to the desired types on the left. To the right of each type is a number, which represents the total requests that fit within that categorization. In this case, check the box next to New submission, which will limit the list to only the user's community submissions. To reset this filter click on the white Clear button above the type options.
   
8. Filter submissions by status by checking the desired boxes next to the status options on the left. To the right of each option is a number, which represents the total submissions that fit within that categorization. To reset this filter click on the white Clear button above the status options.
   
9. After locating the desired submission(s), click on the title; this will open a conversation thread between the submitter and the receiving community. Users can address questions, concerns, etc., by messaging the community here. NOTE conversations occur solely within Prism and no notifications are sent via email or otherwise regarding new messages.