Mediated Deposit. Mediated deposit is uploading materials for author(s) on their behalf. Below are suggested communications for authors who are copyright owners, and for those who have transferred their copyright to a journal or book publisher. Please provide authors who are copyright owners with a link to the Prism Deposit Agreement and allow them to review and accept the agreement. Even if the co-authors are no longer the copyright owners, we still recommend communicating with them about the deposit to Prism.
Copyright Permissions. Be sure you have the rights to upload and disseminate in Prism. The person or entity holding the copyright is often the author; however, some authors have transferred their copyright to journal or book publishers. Use Sherpa/Romeo to check if the publisher allows for uploading to an institutional repository, and if so, which version of the article can be uploaded or if an embargo must be used. In addition, the copyright owner(s) should choose which Creative Commons license is used (or other license, if appropriate), and determine the visibility of the article. For more information, see Copyright in Prism.
Recommended Communications. We have provided suggested communications to make it easier to connect with authors. Please edit these communications as needed for your purposes.
Subject: Deposit Scholarly Work in Prism
Dear Author,
We would like to upload [item name/title here] to Prism, Feinberg School of Medicine's institutional repository. Prism disseminates work to a wide audience and provides materials with a citable identifier (DOI) that promotes scientific re-use, and ensures the long-term preservation of work.
Please complete these steps:
You can review records in Prism after the upload is completed. If you have any questions please contact [your name and contact information] or Prism at prism@northwestern.edu. We look forward to your reply.
Sincerely,
[your name and contact information]
Subject: Deposit Scholarly Work in Prism
Dear Author,
We would like to upload [item name/title] to Prism, Feinberg School of Medicine's institutional repository. Prism disseminates work to a wide audience and provides materials with a citable identifier (DOI) that promotes scientific re-use, and ensures the long-term preservation of work.
See the attached version of the file that will be uploaded on your behalf.
Please review the Prism Deposit Agreement and send us your approval. This agreement grants Northwestern University a non-exclusive license to distribute the material. Copyright owners retain copyright over materials uploaded to Prism, and they can continue to distributed the material through other mechanisms.
We will use Sherpa/Romeo to identify any copyright transfer agreements you may have signed with publishers so that we adhere to their requirements (e.g. article version, visibility-level, embargo, and/or licenses) for deposit into institutional repositories.
If you have any questions about the deposit agreement, please contact prism@northwestern.edu. You can review records in Prism after the upload is completed. I look forward to your reply.
Sincerely,
[your name and contact information]