ORCID

Managing your ORCID record

Welcome to the section on managing your ORCID record! Use the links below to navigate directly to the section you need:

• Why update your ORCID record?
• Trusted Organizations
  • Understanding trusted organizations
  • Edit your trusted organizations
• Visibility Settings in ORCID

Why Update Your ORCID Record?

Your ORCID record helps centralize your research outputs and activities, ensuring you receive proper credit. You can populate your profile by:

• Adding data manually, such as your name, biography, employment, and education.
• Connecting with Northwestern systems.
• Synchronizing with trusted sources like Scopus, Web of Science (Publons), and DataCite.

You can also include additional information such as:

• Keywords describing your research.
• Links to your website or LinkedIn.
• Countries where your research is published or focused.

More information on What is my ORCID and how should I use it?

Understanding Trusted Parties

Trusted organizations are systems or institutions you allow to interact with your ORCID account. These organizations can:

• Add data to your record (e.g., publications or datasets).
• Update your record when new works are available.

To connect with trusted organizations:

1. Use the Search & Link wizard on the ORCID site.
2. Authorize trusted organizations to interact with your account.

Popular trusted organizations include:

• Scopus Author ID: Import works associated with your Scopus Author ID.
• DataCite: Locate datasets, images, and other works (e.g., via DOI).
• CrossRef Metadata Search: Add works by title or DOI.

More information on ORCID and trusted organizations.

Edit Your Trusted Organizations

You can manage trusted organizations and revoke permissions at any time by following these steps:

1. Log in to ORCID.Click your name at the top of your ORCID profile.
2. Select Trusted Parties from the drop-down menu.
   
3. Click Revoke Access next to the organization you want to remove.

More information on ORCID and trusted organizations.

Visibility Settings in ORCID

Your ORCID iD is always publicly visible, and you control the visibility settings for all other content in your ORCID record; this includes the individuals and organizations that can access and potentially edit your information.

There are three visibility settings: everyone, trusted parties, or only me.

Everyone: Information marked as everyone can be viewed by anyone. 

Trusted parties/organizations: Limited-access information that can be seen by any trusted parties whom you have granted access to your ORCID record. 

Only me: Private information can only be seen by you and trusted individuals you have granted access to help administer your ORCID record on your behalf. 

More information on Visibility in ORCID

Changing Visibility of Individual Records

You can change the visibility of specific records, such as works, funding, education, employment, or affiliations, by following these steps:

1. Log in to Your ORCID Account

   • Visit ORCID and log in with your credentials.

2. Locate the Record You Want to Update

   • Navigate to the section (e.g., Works, Funding, Education, Employment) where the record is located.

3. Edit the Visibility of a Record

   • Next to the record, locate the visibility icon (green globe, orange padlock, or red padlock).
   • Click the icon to change the visibility setting.
   • Select one of the following:
     • Everyone (Public)
     • Trusted Parties
     • Only Me (Private)

4. Save Your Changes

   • The updated visibility setting will be applied immediately.

Bulk Visibility Updates

You can also update the visibility settings for multiple records at once:

1. Go to Account Settings

   • Click your name in the top-right corner and select Account Settings.

2. Manage Default Visibility

   • Under Default Visibility Settings, set your preferred visibility for new records:
     • Everyone (Public)
     • Trusted Parties
     • Only Me (Private)

3. Apply Changes

   • All new records added to your ORCID profile will follow the selected default visibility setting.

Why Adjust Visibility?

• Public: Makes your profile and contributions more discoverable, which is beneficial for collaboration and recognition.
• Trusted Parties: Restricts visibility to organizations or systems you trust (e.g., funders or publishers).
• Private: Keeps sensitive information secure and hidden from view.

If you need assistance, you can contact ORCID directly: https://support.orcid.org/hc/en-us/requests/new

You can also contact your Galter Library Liaison Librarian.